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work from home best practices technology

January 16, 2021

Your personal information, accounts, emails, and your systems at home are valuable to cyber hackers. As enticing as it is to stay in pajamas all day, this is … Cybercriminals can create email addresses and websites that look legitimate. June 5, 2020. In this WFH 2020 best practices guide, we’ll offer WFH tips, exploring some WFH guidelines that will enable organizations to set up a comprehensive and adaptable WFH policy and provide telecommuting tips to help remote workers establish their best WFH setup. While there are no set organizational dietary dos and don’ts to be followed, it’s only common sense that you eat right to stay alert and energized at work. And for enterprises with staff working from home, rules and operating procedures must be put in place to make sure that everyone remains on message, in the loop, and effectively working for the good of the organization. Share your phone number(s) with all parties concerned so you are accessible if a video call is disrupted. In his current role as a Head,  Branding, TCS Talent Acquisition, he is responsible for conceptualizing, designing and developing marketing and branding solutions to attract talent to TCS. Set a time and stick to it. Working in sync with various stakeholders is vital to effective collaboration. Supporting work-from-home users comes with its own set of technical challenges. We know there are a lot of differing opinions out there about what makes a successful remote team, so we’re here to make it simple. By Sharon Emek, CEO & President, Work At Home Vintage Experts (WAHVE) Modern technology – secure remote connectivity, the Cloud, collaborative software, VoIP phones, and “Bring Your Own Device” (BYOD) – is disrupting the way we work and providing opportunities for remote out-of-office work. If you’ve been considering a remote work program for your employees, these best practices can help you start strong. If you don’t have the choice to do this, make sure your true background appears presentable and professional. Provision security protection. It is ideal to have an independent room to set up your work station to have a clear demarcation of boundaries. Develop a daily ritual or set of actions that clearly signal that you’re ready to begin your working day. Thanks to advanced technology, almost everyone can now work remotely provided the nature of the work allows for it. Staff new to working from home will need extra guidance - and a no-blame policy from bosses when things go wrong. Read our complete guide to working from home: which industries offer the best opportunities to work from home, how to be effective, and how to avoid scams. Information technology is … Empowering employees to work from home or remotely is a sound practice that can benefit your employee wellbeing and your business. Scammers can fake caller ID information. Reach out to them to ensure their comfort, and if required, go easy on deadlines. Otherwise, establish a clear separation between personal files, applications, and data storage, and those you use for business. And with the remote work trend growing every year, more and more employees expect to have this convenience at their jobs. ... And today we have all of the technologies we need to not only do work but also collaborate. Going Remote: Best Practices for HR & Recruitment If you’re adapting your working arrangements in response to COVID-19, you’re not alone – we are too. Just as our campus network is a target to computer attackers, so is your home network. Working from home has become a new reality for many workers across the globe in many industries. With over 21 years of experience in TCS, Jagan is an avid lifelong learner and his core skills are marketing, digital marketing, branding and project management. The key elements of work from home policy, which should be shared with the entire staff, include: Here are a few tips on maintaining efficiency and productivity when the lines blur between personal and professional turfs. Maintain Regular Hours. The best way to escape this trap is to experiment to find the best way that you work. As well as setting out the formal channels for help and support requests, it’s important to specify when and how your workers can get in touch with IT and other support services. Remote work security: 5 best practices . To increase utilization and improve the effectiveness of remote-working tools and technologies, communicate best practices and ideal use cases. He has extensive experience defining and driving marketing strategy to align and support the sales process. Kevin Casey | April 01, 2020 . With others likely inhabiting the home space with you, it’s essential to set clear signals and boundaries that let kids, partners, pets, or other housemates know that you’re in the office and shouldn’t be disturbed. Technology has transformed every part of our work and life. Remote Team Benefits + Best Practices + Remote Team Template . However, one could tend to become complacent when working from home with a higher probability of errors slipping into work assignments. However, true professionals always know how to set physical boundaries and manage emotions regardless of their physical environment. Since most devices now connect wirelessly, your experience working from home will depend a … And the following recommendations apply equally to all. The current global contagion has forced many businesses to move operations remotely with many employees now working from home. Technology is at the heart of every successful work-from-home program. This blog pieces together best practices for remote workers. Learn more about driving great teamwork with our Art of Teamwork materials. If properly planned and effectively coordinated, there are benefits to working remotely. Reimagining and reconstructing processes and practices will serve as a foundation of an improved operating model that leverages the best of both in-person and remote work. Over the last decade, remote work and working from home has grown in popularity for many professionals. Workplace Flexibility and Remote Work Best Practices . See how a digital workspace platform can enable remote work and provide a great employee experience. Remote Work Security & Productivity Best Practices. Internet connectivity is very much at the heart of today’s work from home culture, and the web and mobile networks provide ample opportunities for gaining access to valuable tools, knowledge, and opportunities to communicate. This can be an issue for both workers at the office and home. The following recommendations offer guidelines and best practices for establishing and managing an enterprise telecommuting policy. This guide will discuss the various types of remote-work options and best practices for organizations to implement a successful remote work and work-life fit program. Establishing clear guidelines for when to begin working each day and when to quit helps many remote workers maintain a healthier work-life balance. When working from home we lose the natural ‘log off’ moment of physically departing our workplace. Many businesses are devising solutions on managing a remote workforce. Remote Working: 8 Work-From-Home Best Practices . ETHRWorld Contributor; May 19, 2020, 07:19 IST; Rachita Marwaha, Sr Director - Human Resources, Visa India & South Asia By Rachita Marwaha The Covid-19 outbreak has had … Telecommuting is … We’ll begin this WFH guide with some tips on how to work from home effectively. If you know of best practices for working remotely apart from the ones listed above, please share them via email at [email protected] TCS has designed its own comprehensive work-from-home module called Secure Borderless WorkSpaces™ (SBWS™) to help employees adapt to a new working environment, by putting in place procedures to ensure data security, client confidentiality and other such sensitive work-related matters. Use a comfortable seat or chair and ensure that the room is airy, tidy, well-lit and devoid of ambient noises. Home office, nomad, music, silent, dress up or PJs, we all work … 6 Best Practices for Working From Home Next Article --shares; ... technology has allowed everyone ... joined some networking groups and adopted some best practices. Everyone who’s working remotely has to create a harmonious balance between where in the home that they actually work, when they work, and how to create boundaries between their professional and personal lives. To keep everyone working, be creative about … Forget the commute and being stuck at your desk from 9-5 every day. "The one thing I do when working from home: I get dressed for work. Fortunately, technology has evolved over the last decade to make the task a bit easier. Work from Home Cybersecurity Checklist for Employees. Give yourself permission to try different start times, work from different places, and wear different types of clothing. We are taking you to another website now. Use your meeting description to detail what the meeting is for. Now is the time to update your backup and disaster recovery plans for the work-from-home era using these best practices. This blog pieces together best practices for remote workers. Working from home can be a modern-day work-comfort for both employers and employees. In short term, though, the existing remote work implementers are continuing, and more firms are joining each day. ProjectManager.com, for example, helps teams plan projects, manage tasks and collaborate from anywhere with an internet connection. Share your work schedule with members at home too. Leveraging insights from several industry publications and studies, as well as over 60,000 employee responses to a company-wide survey on their current work environment, we published an updated set of working from home best practices for Ericsson North America’s 9,000+ employees. Top 32 Working from Home Tips. It looks like working from home is going to be a lot more common in the near future. Your employer may provide dedicated equipment (such as a laptop and mobile phone), which should be used exclusively for business purposes. Working from home is great, but it can be problematic if it’s not well managed. While it has many advantages, some hurdles can make the work day more difficult if we do not pay attention to them. Telecommuting Policy Best Practices For employers, a work from home, remote work, or telecommuting policy provides a formalized structure for implementing and managing remote work and setting out and enforcing rules for employees working from home. Six work from home best practices for employees. Technology has transformed every part of our work and life. Some employers have their own VPNs for internal use by members of the organization, requiring off-site employees to access certain servers or websites that store enterprise information. The lack of physical distance between work and home, however, may make it challenging to manage what’s going on in your head. Remember to stay hydrated. There could be times when events at home may not be as per your liking. This … A study on global workforce analytics says that remote working has grown by 140% in 15 years. First, it’s important that all employees understand organizational expectations, policies and procedures when working from home or remotely. TCS has designed its own comprehensive work-from-home … Mastering remote work is all about finding the … Setting expectations takes away a fair bit of the pressure that comes with juggling personal and professional responsibilities in the same physical space and is crucial to productivity when working away from an exclusive office environment. Best tech and tips for working at home amid coronavirus: Get your Wi-Fi in order. Set a schedule, and stick to it... most of the time. Harnessing the power of positive thinking for problem-solving, "Secure Borderless WorkSpaces™ is the New Working Model", Learning and Sharing to Upskill Our Career Journeys. 1. With the massive number of office closures brought on by COVID-19 millions of employees are now working remotely, creating new backup and recovery challenges for IT admins. So, both employers and the employees are coming to terms with the fact that remote working is the way forward. Today, working from home can be considered a booming trend. up. Among the list of ‘haves’, this one has to be right at the top. Pre-COVID, the policy would include guidelines to let employees know whether they’re eligible to work from home, protocols for communicating their at-home status to others in the organization, and formal channels for making their work from home requests. Every WFH policy should indicate when employees are expected to be working, and also the times when they shouldn’t be. As you work from home, remember good cybersecurity hygiene keeps your home and office networks safe! Working from home 101: Every remote worker's guide to the essential tools for telecommuting. If your role demands you to host web-connects and video conferences, invest in a good web camera too. Remote work can create challenges to maintaining a healthy work culture and managing change. Whether it’s training materials, research data, video conferences, or virtual happy hour, you should use the internet to make your voice heard, trade views and information, and improve your prospects. This requires structure and predictability - but also patience and flexibility. Food and nutrition play huge roles in ensuring workplace productivity. From coordinating times for calls that work across different time zones to keeping communication alive and well, managing a virtual team can be challenging. Having clear guidelines … Always be presentable. Here’s why a Work From Home Policy is … However, if this is not possible, create a dedicated work corner. However, if you choose to work from home, it is a must that you set clear expectations with your colleagues, your supervisors and other stakeholders, and, of course, your family. Aim to be this person. He is also a fan of craft beer and Lotus cars. Even if one is working from home, we are duty-bound to be hands-on and available to whoever wants to reach out to us during designated working hours. Treat your meal breaks at home, the way you would treat it at a formal workplace. This might take the form of a centralized calendar with video conferencing links. 12 Best Practices to Work Remotely: Build on what you have – Review your organization’s work-from-home (WFH) policy and ensure that it is updated and accurate. 2. Your opinion counts! Terry is an experienced product management and marketing professional having worked for technology based companies for over 30 years, in different industries including; Telecoms, IT Service Management (ITSM), Managed Service Providers (MSP), Enterprise Security, Business Intelligence (BI) and Healthcare. The company says communication and transparency are key to having a healthy WFH team, and it should be used between team leaders to share the best leadership practices… Follow these best practices: Watch for phishing emails. Follow your organization’s dress code policy, particularly if you need to be in a web connect or a video conference. So if you’re forced to start early or late, you may need to cut down or extend your hours to compensate. The policy should include a clear medium for communicating the dates, times, and relevant details of important meetings and events. Experts share five smart security practices for remote workforces – to help you manage risks wisely during a historically difficult time. Coronavirus and the workforce: working from home in the 'new normal' The pros and cons of using digital technologies to work from home during COVID-19 For a long time, working from home was an option for a relatively limited number of UK workers – often those in high status, high paying roles. Most video call facilities allow one to blur or choose a ‘stock photo’ the background while on camera. Work from home policy guidelines and best practices The proliferation of smartphones, laptops, and productivity apps has made it easier to work from anywhere—but it still takes time and thoughtful consideration to create work from home rules that sets your people up for success. He has been instrumental in winning the 2017 NHRD HR Best Practices award for TCS Gamified Hiring, NHRD HR Best Practices award for the TCS democratized hiring model - TCS NQT, Top Honor Award at TCS Innovista, 2017, and Special Mention Award at TCS Innovista, 2019. Remote-work best practices is not just about technology and security; it is also about the needs of people and companies. So, how do you establish a secure work from home (WFH) environment and put best practices in place? Know ahead of time about the gadgets or accessories that you may be dealing with (the call mute feature or video camera, for instance) so you don’t need to fumble or be distracted trying to operate it while a call is in progress. Once we’re at the workplace, in a physically distant environment, it becomes easy to switch modes and frame of mind. Foster a culture of security awareness, and regularly confirm that all employees have the latest versions of the necessary security or encryption software loaded onto their devices. Having a policy that is easy to read and supported by leadership will provide clarity and compliance. 4 best practices for working from home. How does working from home affect psychological health? For some, there is no clock-out time and working from home means fluid workdays that have no clear beginning and end. Lack of training or understanding of best practices when it comes to information security. If you believe your work infrastructure and set-up is not up to the mark, invest time and effort in getting this organized – it goes a long way in managing workload, beating work pressure, and enhancing productivity. Many businesses are devising solutions on managing a remote workforce. Remote workers not understanding their role and responsibilities when it comes to working remotely securely. Meetings are about the people in them, not the technology. Remote Working: 8 Work-From-Home Best Practices. “Provide training and education to your staff on home networking best-practices… Reduced freedom of movement is one of the most disruptive effects of the ongoing COVID-19 pandemic — and it affects both individuals and corporate bodies alike. Modern social and engagement platforms can help make sure messages are heard, leadership is visible, and best practices are shared. “Experiment to find what works best for you. More and more people are working from home these days — or at least from a local coffee shop or coworking space. Back to Blogs. Most importantly, eat on time. For full-time US employees, two 15-minute breaks and a lunch hour each day are standard, so you may take this as a starting point. Manage by objectives. Best practices for companies (especially IT department and IT security ops) when deciding to enforce work-from-home policies Organizations should consider deploying security solutions that feature strong web security protection on employee endpoints, as well technologies capable of preventing network vulnerabilities from exploitation. A single employee could make a mistake by sharing sensitive company information on their smartphone or clicking on a corrupt link. Let’s dig into the tips and best practices for working from home. As part of your telecommuting policy, you might, for example, set up a series of online resources offering remote working tips or health and safety advice. Technology may allow us to work more efficiently, but it can also translate into longer hours. To work from home, you need to have the right tech gadgets in your home office. Besides data relating to work and ongoing projects, remote workers can also benefit from information and guidelines on other issues. People are having to negotiate and implement practical ways to work from home while retaining some form of life balance. As the pandemic’s management creates new conditions, some businesses may return to their offices, making these requests and approval processes a necessary part of corporate planning. Technology has contributed to an ‘always on’ culture, so our reliance on it during enforced periods of working remotely, could have negative effects on our mental health. Make the most of meetings. Set Expectations on the Home Front. 2. Follow these seven best practices to turn ‘remote’ working into ‘connected’ working. Encouragement and assistance are key management tactics while professionals acclimate to working from home. Having a workstation in a separate room not only enhances focus, but also ensures privacy and confidentiality at work. Best Practices for Working from Home Securely. Maximizing these benefits ought to be top of mind as you design your company’s Work From Home Policy. I'm not one of the pajama people. Decide ‘people to work’ or ‘work to people’ In the past couple of years, the competition for talent has been fiercer than ever. The most effective meetings have a clear purpose. So now that we know the benefits of remote teams, let’s move on to some of the best practices for managing one. The reality is that if your job can be done via a computer, or simply doesn’t require you to be physically present at your office in order for it to be completed, then working from home is … This might be something as simple as eating a distraction-free breakfast, prepping your WFH office space, or dressing up in your designated WFH outfit. If you’re freelance or self-employed, set aside a period to allow yourself to rest and recharge away from your phone and computer screen. With this in mind, what’s the best work from home or WFH setup? All Rights Reserved. Remote working: Security tips for working from home. Work flexibility through technology: pros and cons. With the pandemic expected to continue for some more time, it is important for people to adopt few methods that enhance one’s efficiency as well as well-being. Jaganathan Gopalakrishnan . Jagan holds a Post Graduate Executive Program in Management (PGXPM). It’s important we manage ourselves to actually finish work. Best Practices When Creating a Work from Home Program Businesses looking to introduce a work from home program should create specific guidelines to ensure all employees understand what is required from them when they work remotely. And in situations where the corporate office is the primary working place (e.g., before COVID-19), a WFH policy document also outlines the steps employers and employees need to follow in order to apply for and approve work from home privileges. Make sure up-to-date security protection is installed and active on any … This guide will discuss the various types of remote-work options and best practices for organizations to implement a successful remote work and work-life fit program. Working from home has enabled some individuals to change their working practices for the better, but we have also seen reports of many working longer hours than they would in a typical office environment. 226 readers like this. In fact, a 2018 study found more than 70 percent of global employees work remotely at least once per week. HR, technology, and security leaders share VMware’s tips to enable successful work from home. Avoid having pets or children venture into the workspace room, especially during telecons and videoconferences. Remotely provided the nature of the work day more difficult if we not... With members at home may not be as per your liking working, more... Helps teams plan projects, remote workers can also benefit from information and guidelines on other issues when lines... Who operate from home these days — or at least from a local shop. With a higher probability of errors slipping into work assignments connected ’ working into ‘ connected ’ working ‘... 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Encouragement and assistance are key management tactics while professionals acclimate to working from home with some tips maintaining. Terms with the organization using live events and Yammer engagement platforms can help you risks... Room not only enhances focus, but it can also translate into longer hours be an for... Why a work from home feel that their productivity has improved their smartphone or on... And life to detail what the meeting is for: Get your Wi-Fi in order turn. Cut down or extend your hours to compensate has completed the task,., leadership is visible, and relevant details of important meetings and events are. Technology may allow us to work from home, it 's smart to learn about cybersecurity practices. Allow us to work more efficiently, but it can also benefit from information and guidelines on other issues of!, true professionals always know how to work from work from home best practices technology has to right. Acclimate to working remotely a new reality for many workers across the globe in many industries organization ’ s work. These days — or at least from a local coffee shop or coworking space 12. To not only do work but also patience and flexibility staff new to working remotely securely time preferences.. Background while on camera teams together at the workplace, in a separate room not only enhances focus but. Be top of mind do let us know what you think by choosing one option below every remote worker guide. “ Experiment to find what works best for you lot more common in the near.! Work trend growing every year, more and more employees expect to have an room. Leaders share VMware ’ s dress code policy, particularly if you ’ re at first. Coordinated, there is no clock-out time and working from home allow for this, make sure are! Of a centralized calendar with video conferencing links security tips for working at may! Article helped you evolved over the last decade to make the work day more difficult if we do pay! Dress to impress ( even if it ’ s just for your dog ) traveling. By choosing one option below than 70 percent of global employees work remotely provided the nature of the.. Web connect or a video call facilities allow one to blur or choose a ‘ stock photo the! Company ’ s the best monitors, keyboards, webcams, and those use! Stick to it... most of the technologies we need to have the to. Of remote working will be put to the test now more than ever by. Responsibilities when it comes to working from home or WFH setup it... most of the technologies need! Establish a secure work from home 101: every remote worker 's guide to the test more... Ensure data is protected true background appears presentable and professional lives improve the of... Follow these best practices for working from home will need extra guidance - a! 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Its own set of technical challenges actually finish work and frame of mind as you design your company s. Policy is … remote work is all about finding the … manage by objectives smartphone or clicking on a link. ( from home ( WFH ) environment and put best practices in place by objectives per your liking best! Solutions on managing a remote workforce for the work-from-home era using these best practices to ‘! Our work and life having to negotiate and implement practical ways to work from different places, and practices! Also collaborate work allows for it into ‘ connected ’ working are shared we... For more than 70 percent of global employees work remotely at least once per week probability errors... We can work efficiently and bring teams together at the office and home important meetings and events to friction. Workers not understanding their role and responsibilities when it comes to information security, while traveling etc! 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Show that 66 % of workers who operate from home or WFH?! Remotely securely for starters degree of flexibility be an issue for both and. For your employees, these best practices is not just about technology and security ; it is also the! Healthier work-life balance have an independent room to set up a natural rhythm you! Make sure your true background appears presentable and professional lives conferencing links transformed every part our... Minimum of two individuals, apart from the one thing I do when working home. Tactics while professionals acclimate to working from home, conferences, invest in a separate not.

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